Privacy Policy

1. Data Collected

Types of Personal Data Collected: Scarla collects the following types of personal data:

  • Names
  • Email addresses
  • Phone numbers
  • Addresses
  • Job application details, including resumes and cover letters

Other Types of Data Collected: Additionally, Scarla may collect:

  • IP addresses
  • Cookies
  • Browsing data
  • Usage data

2. Methods of Data Collection

How Data is Collected: Personal data is collected through various methods, including:

  • Online forms: Data is collected when users fill out contact forms, job application forms, or any other forms available on the site.
  • Cookies: Data is collected automatically through the use of cookies and similar technologies. These may track user interactions and preferences on the website.

Automatic Data Collection: Data such as IP addresses, browsing data, and usage data are collected automatically using cookies, web beacons, and other similar technologies when users interact with the Scarla website.

3. Purposes of Data Collection

Reasons for Data Collection: The personal data collected by Scarla is used for the following purposes:

  • Processing Job Applications: To review and respond to job applications and manage recruitment processes.
  • Improving Services: To enhance the functionality and user experience of the website and services.
  • Communication with Users: To communicate with users regarding inquiries, updates, and relevant information.
  • Marketing: With user consent, to send newsletters and promotional materials.

Specific Purposes for Certain Data:

  • Cookies for Analysis: Cookies are used to analyze user behavior and improve site performance.
  • Contact Data for Newsletters: Email addresses collected via contact forms may be used to send newsletters and updates, provided the user has given explicit consent.

4. Data Sharing

Sharing Data with Third Parties: Scarla generally does not share personal data with third parties. However, there are certain circumstances where data sharing is necessary, such as:

  • Business Partners: Data may be shared with business partners who assist in providing our services, such as recruitment agencies or employment service providers.
  • Service Providers: We may share data with third-party service providers who perform functions on our behalf, such as hosting services, data analysis, customer service, and marketing assistance.
  • Legal Obligations: Personal data may be disclosed if required by law, regulation, or legal process, such as a court order or subpoena.

Reasons for Data Sharing: Data is shared with third parties for specific reasons, including:

  • Service Provision: To facilitate and provide our recruitment services effectively.
  • Compliance: To comply with legal obligations and protect our rights and the safety of our users.

5. Data Security

Security Measures: Scarla is committed to ensuring the security of personal data. We have implemented various technical and organizational measures to protect the data against unauthorized access, alteration, disclosure, or destruction. These measures include:

  • Encryption: Personal data is encrypted during transmission and storage to protect against unauthorized access.
  • Access Controls: Only authorized personnel have access to personal data, and access is granted based on their role and responsibilities.
  • Security Audits: Regular security audits and assessments are conducted to ensure the effectiveness of our security measures and identify potential vulnerabilities.
  • Firewalls and Anti-virus Software: Advanced firewalls and anti-virus software are used to protect against external threats.

Data Breach Response: In the unlikely event of a data breach, Scarla has a response plan in place to mitigate the impact. Affected individuals will be notified promptly in accordance with legal requirements.

6. Data Retention

Retention Period: Scarla retains personal data only for as long as necessary to fulfill the purposes for which it was collected. The retention period may vary depending on the type of data and the purpose of its collection. Generally, personal data is retained for the following periods:

  • Job Application Data: Data related to job applications is retained for a maximum of two years after the application process is complete.
  • Contact Information: Contact details collected for communication purposes are retained until the user requests deletion or revokes consent.
  • Cookies and Analytical Data: Data collected through cookies is retained in accordance with our Cookie Policy.

Data Deletion: Once the retention period expires, personal data is securely deleted or anonymized to ensure it cannot be reconstructed or read. Users may also request the deletion of their personal data at any time by contacting us at contact@scarla.be.

7. User Rights

GDPR Rights: Under the General Data Protection Regulation (GDPR), users have the following rights regarding their personal data:

  • Right of Access: Users can request access to their personal data held by Scarla.
  • Right of Rectification: Users can request corrections to their personal data if it is inaccurate or incomplete.
  • Right to Erasure: Users can request the deletion of their personal data under certain conditions.
  • Right to Restriction of Processing: Users can request that the processing of their data be restricted under certain circumstances.
  • Right to Data Portability: Users can request the transfer of their personal data to another organization or themselves.
  • Right to Object: Users can object to the processing of their personal data in specific situations.

Exercising User Rights: Users can exercise their rights by contacting Scarla at contact@scarla.be or using the contact form available on our website. We will respond to requests within the legal timeframes and provide the necessary assistance to ensure user rights are respected.

8. International Data Transfers

Data Transfers Outside the EU: Personal data collected by Scarla may be transferred to and processed in countries outside of the European Union (EU). These transfers are conducted in compliance with GDPR requirements to ensure that personal data is protected.

Protection Measures for International Transfers: When transferring personal data outside the EU, Scarla ensures that appropriate safeguards are in place to protect the data. These safeguards may include:

  • Standard Contractual Clauses (SCCs): Agreements that ensure the same level of data protection as required by the GDPR.
  • Privacy Shield Framework: Participation in frameworks that provide adequate data protection standards.
  • Binding Corporate Rules (BCRs): Internal policies adopted by multinational companies to ensure compliance with GDPR across all subsidiaries.

User Consent: In cases where user consent is required for international data transfers, Scarla will obtain explicit consent from users before transferring their data outside the EU. Users have the right to withdraw their consent at any time by contacting us at contact@scarla.be.

9. Modifications to the Privacy Policy

Notification of Changes: Scarla reserves the right to modify this Privacy Policy at any time. Any changes will be effective immediately upon posting the revised policy on the website. Users are encouraged to review the policy periodically to stay informed about any updates.

User Acceptance of Revised Policy: Continued use of the Scarla website following the posting of changes constitutes acceptance of those changes. If a user does not agree with the revised policy, they should discontinue using the website and its services.

Procedure for Notification: Significant changes to the Privacy Policy will be communicated to users through appropriate channels, such as email notifications or prominent notices on the website, to ensure that users are fully aware of any modifications.

10. Contact Information

Email for Questions or Complaints: For any questions or complaints regarding this Privacy Policy, users can contact Scarla at contact@scarla.be.

11. Legal Basis for Data Processing

Legal Grounds for Processing Personal Data: Scarla processes personal data based on the following legal grounds:

  • Consent: Users have given explicit consent for the processing of their personal data for one or more specific purposes.
  • Contractual Necessity: Processing is necessary for the performance of a contract to which the user is a party or to take steps at the request of the user before entering into a contract.
  • Legal Obligation: Processing is necessary for compliance with a legal obligation to which Scarla is subject.
  • Legitimate Interests: Processing is necessary for the purposes of the legitimate interests pursued by Scarla or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the user.

12. Complaints

How to File a Complaint: If users believe that their personal data has been processed in a manner that does not comply with GDPR or other applicable data protection laws, they have the right to file a complaint. Users can file a complaint with the relevant data protection authority in their country or contact Scarla directly.

Contact for Complaints: Users can submit complaints regarding their personal data to Scarla via email at contact@scarla.be.

Data Protection Authority: Users also have the right to lodge a complaint with the Belgian Data Protection Authority or their local data protection authority.

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